Privacybeleid

Wie wij zijn

ShipCertify is een onderneming van Seaway Group. De geregistreerde rechtspersoon, het adres en het inschrijvingsnummer ontbreken nog en worden hier vóór publicatie vermeld. Vragen: info@shipcertify.com.

Wat wij verzamelen

Alleen wat u in het offerteformulier invult: scheepsnaam en IMO-nummer, haven en data, de gevraagde werkomvang, en uw naam, bedrijf, e-mailadres en telefoonnummer. Wij bouwen geen bezoekersprofiel op, wij nemen geen vingerafdruk van uw browser en wij plaatsen geen advertentiecookies.

IP addresses, the access log and the rate limiter

An IP address is personal data, and this site processes one in two places. The nginx access log records the address that made each request, the time, the page requested, the response code and the browser’s user-agent string; without that log a server cannot be diagnosed when it fails or defended when it is attacked. It is rotated every night, compressed the following day, and deleted ten days after it is written — long enough to trace an incident back through a week of traffic, short enough that no address sits on the server beyond that. Nothing is copied off the server, and no address in it is joined to an enquiry, to a name, or to any other log. The quote form counts submissions separately — at most five in ten minutes from one address, and three in an hour from one email address — so that a script cannot flood the coordinators’ mailbox; those counters sit in the memory of the running process, are never written to disk, and are gone when the window closes or the service restarts. The address is not truncated, it is not stored alongside your enquiry, and it is not used to identify you or to build a profile. The form also carries a hidden field that must stay empty and the time the page was rendered, both of which exist only to reject automated posts.

Waarom wij die mogen gebruiken

Bij een offerteaanvraag is de rechtsgrond het nemen van maatregelen op uw verzoek vóór het sluiten van een overeenkomst, en ons gerechtvaardigd belang bij het beantwoorden van een zakelijke aanvraag. Daarnaast wordt uw uitdrukkelijke toestemming vastgelegd op het moment van verzenden; daarom is het vakje nooit vooraf aangevinkt.

Wie er verder bij betrokken zijn

Dit zijn de enige derden die met deze gegevens in aanraking komen.

Namecheap Private Email, dat de kennisgeving aan ons en de ontvangstbevestiging aan u overbrengt.

Onze eigen server, ondergebracht bij IONOS in Londen, van waaruit deze website wordt aangeboden.

Op geen enkele pagina van deze website wordt gebruikgemaakt van een analyticsdienst, een tagmanager of een script van derden.

Hoe lang wij ze bewaren

Een offerteaanvraag staat in de mailbox van onze coördinatoren en valt onder onze gebruikelijke bewaartermijn voor commerciële correspondentie. Deze site heeft geen database — uw aanvraag wordt hier niet in een database vastgelegd.

Waar de gegevens heen gaan

Onze server staat in Londen. Onze coördinatoren werken vanuit servicebases in Türkiye, Bulgarije, Roemenië en het Verenigd Koninkrijk, waardoor een aanvraag buiten het VK en de EER gelezen kan worden. Doorgifte naar buiten vindt plaats onder de passende waarborgen voor het betreffende land.

Turkish Law No. 6698 (KVKK)

Because the operating entity is established in Türkiye, Law No. 6698 on the Protection of Personal Data applies to this processing alongside UK GDPR and EU GDPR; the three overlap but they are not one regime, and a right under one is not automatically a right under another. Under Article 11 you may learn whether your personal data are processed, request information if they are, learn the purpose and whether they are used in line with it, know the third parties in Türkiye and abroad to whom they are transferred, have incomplete or inaccurate data corrected and that correction notified to those third parties, request erasure or destruction under Article 7 and notification of that as well, object to a result reached about you by exclusively automated analysis, and claim compensation for damage caused by unlawful processing. An application is made to us first, in writing — to compliance@shipcertify.com, or to the registered office address in the contact section below — and is answered within thirty days at the latest. If it is refused, answered inadequately, or not answered in time, a complaint may be made to the Personal Data Protection Board (Kişisel Verileri Koruma Kurulu), the decision-making organ of the Personal Data Protection Authority — within thirty days of learning our answer, and in any event within sixty days of the date of the application. Which of the three regimes leads for a given request follows from the controller named at the top of this page.

Representatives in the EU and the UK

Article 27 of the EU GDPR requires a controller established outside the Union that offers services to people in the Union to designate a representative there in writing, and the UK GDPR imposes the same duty for the United Kingdom. Neither duty falls on us, and the reason is where we work from. We have service bases in Varna, in Bulgaria, and in Constanța, in Romania — establishments in the Union — and a registered office and a service base in London. Processing carried out in the context of those establishments is caught by Article 3(1) of each regulation, the ground that applies to a controller established in the territory, while Article 27 addresses only the controller caught instead by Article 3(2). So there is no representative to name and none is needed: a request from the Union or from the United Kingdom is handled by us directly, at the contact below, on the periods set out above.

The customer portal is a separate system

portal.shipcertify.com is a different application on a different host name, with its own database, its own credentials, its own legal basis and its own privacy notice; this notice does not cover it and its notice does not cover this site. A quote request submitted here is never written to it — the public site has no route into that database at all. Asking for a quotation therefore does not create a portal account. If you are given portal access, that is a separate step, with its own terms and its own consent, and you would be told about it at the time.

How it is protected

The site is served only over TLS, on a certificate that renews automatically, and plain HTTP is redirected to it. The public application is deployed with no database connection string and no portal credential, so a compromise of this web server reaches no customer records: there are none on it. It does hold one signed-session secret, used for a single administrative sign-in by which our own staff manage the photographs on this site; that sign-in touches no enquiry. A quote request goes to the role mailboxes that have to answer it and is not circulated beyond the coordinators and documentation staff working on it. Those mailboxes are opened only through named individual accounts — there is no shared password and no generic login — access is granted by an operations director, two-factor authentication is enforced on every account that can reach them, the list of who holds access is reviewed every six months, and an account is closed on the day the person leaves. A personal data breach affecting this site would be reported to the competent supervisory authority without undue delay and, where feasible, within seventy-two hours of our becoming aware of it, where the breach is likely to result in a risk to you, and to you directly where that risk is high. Which authority is competent follows from the controller named at the top of this page.

No automated decision-making

There is no profiling on this site, and no automated decision that produces a legal effect for you or similarly significantly affects you. Every quotation is priced by a person and every attendance is planned by a person. The only automated control is the rate limiter described above: it counts submissions from an address over a short window and decides nothing about you, only whether the next submission inside that window is accepted. A submission it refuses can be sent again once the window closes, or given to the hotline straight away.

Uw rechten

U kunt vragen welke gegevens wij over u hebben, om correctie of verwijdering ervan verzoeken, bezwaar maken tegen de verwerking, of uw toestemming intrekken. Schrijf naar info@shipcertify.com en wij geven antwoord. Bent u niet tevreden, dan kunt u een klacht indienen bij uw nationale toezichthouder voor gegevensbescherming.

Contact opnemen

info@shipcertify.com, of de kantoornummers op de contactpagina. Een met naam genoemde privacycontactpersoon wordt hier bij goedkeuring vermeld.